facilities ministry assistant
➢ PURPOSE
The main purpose of this position is to provide support and assistance to the Director of Facilities for the proper functioning of FBC buildings.
➢ RESPONSIBILITIES
This person must possess the ability to maintain confidentiality relative to the information obtained through this position.
➢ SKILL AND ABILITIES REQUIRED
1. Have basic experience and knowledge with the management of Microsoft Office systems. (Word, Excel, PowerPoint, Outlook, etc.)
2. Must possess organizational skills.
3. Be willing to learn how to use new systems unique to the church.
4. Maintain good work communication with the Director and the Facilities Staff for the proper functioning of the church.
➢ MINISTRY ASSISTANT DUTIES
1. Work planned projects as requested by the Director.
2. Complete the required work orders as directed.
3. Assist the Director of Facilities with any request required for the proper maintenance and development of the campus and its activities.
4. Place purchase orders for items or projects authorized by the Director of Facilities, always attaching the required documentation.
5. Provide necessary cleaning supplies and paper products for the church on a monthly basis.
6. Analyze the cost and benefit of the products purchased, always guaranteeing budget savings for the Facilities Department and the church.
7. Guarantee the order and supply of each of the campus storage facilities.
8. Provide the scheduled building usage to the Facilities Staff and cleaning crew each week.
9. Keep Facilities Staff informed of any configuration or need for an event that occurs in the church.
10. Review and stay updated daily with the church calendar. Answer calls, respond to emails, create purchase orders and invoices.
11. Attend the weekly meeting organized by the Director of Facilities and provide any necessary documents.
12. Guarantee the setup of each room according to each event, include photographs and descriptions.
13. Manage reservation requests on the calendar for church vehicles.
14. Perform other duties as required.
➢ EDUCATIONAL REQUIREMENTS
1. High School Diploma, minimum
2. Experience in office work and teamwork
3. Must be able to read, write and communicate in English
➢ WORKING CONDITIONS AND PHYSICAL EFFORT
The position is purely office work. However, due to different types of events and the church agenda, there may be times when other activities will be required to support other ministries for the proper functioning of the church. This can be (organizing, decorating, grocery shopping, attending events to help other coworkers, among other tasks).
➢ PERSONAL APPEARANCE
The person in the position is in constant contact with the members of the church and with the members of the community. As a result, standards of personal appearance and grooming are expected to be at a professional level. No uniform will be provided.
➢ OTHER
1. Subject to drug testing
2. Subject to background check
3. Cannot have been convicted of a criminal offense, including a felony or misdemeanor
➢ COMPETENCY ATTRIBUTES
1. Trustworthiness: This person must possess the utmost integrity.
2. Confidentiality: This person is entrusted with knowledge of members confidential information which must be kept confidential.
3. Dependability: This person must be prompt and dependable in keeping scheduled hours.
4. Christian representation: This person is a representative of Christ and the Church both on and off the job. He/She must be aware of his/her words and deeds at all times to ensure that they
do not conflict with the written policy of FBC.
The main purpose of this position is to provide support and assistance to the Director of Facilities for the proper functioning of FBC buildings.
➢ RESPONSIBILITIES
This person must possess the ability to maintain confidentiality relative to the information obtained through this position.
➢ SKILL AND ABILITIES REQUIRED
1. Have basic experience and knowledge with the management of Microsoft Office systems. (Word, Excel, PowerPoint, Outlook, etc.)
2. Must possess organizational skills.
3. Be willing to learn how to use new systems unique to the church.
4. Maintain good work communication with the Director and the Facilities Staff for the proper functioning of the church.
➢ MINISTRY ASSISTANT DUTIES
1. Work planned projects as requested by the Director.
2. Complete the required work orders as directed.
3. Assist the Director of Facilities with any request required for the proper maintenance and development of the campus and its activities.
4. Place purchase orders for items or projects authorized by the Director of Facilities, always attaching the required documentation.
5. Provide necessary cleaning supplies and paper products for the church on a monthly basis.
6. Analyze the cost and benefit of the products purchased, always guaranteeing budget savings for the Facilities Department and the church.
7. Guarantee the order and supply of each of the campus storage facilities.
8. Provide the scheduled building usage to the Facilities Staff and cleaning crew each week.
9. Keep Facilities Staff informed of any configuration or need for an event that occurs in the church.
10. Review and stay updated daily with the church calendar. Answer calls, respond to emails, create purchase orders and invoices.
11. Attend the weekly meeting organized by the Director of Facilities and provide any necessary documents.
12. Guarantee the setup of each room according to each event, include photographs and descriptions.
13. Manage reservation requests on the calendar for church vehicles.
14. Perform other duties as required.
➢ EDUCATIONAL REQUIREMENTS
1. High School Diploma, minimum
2. Experience in office work and teamwork
3. Must be able to read, write and communicate in English
➢ WORKING CONDITIONS AND PHYSICAL EFFORT
The position is purely office work. However, due to different types of events and the church agenda, there may be times when other activities will be required to support other ministries for the proper functioning of the church. This can be (organizing, decorating, grocery shopping, attending events to help other coworkers, among other tasks).
➢ PERSONAL APPEARANCE
The person in the position is in constant contact with the members of the church and with the members of the community. As a result, standards of personal appearance and grooming are expected to be at a professional level. No uniform will be provided.
➢ OTHER
1. Subject to drug testing
2. Subject to background check
3. Cannot have been convicted of a criminal offense, including a felony or misdemeanor
➢ COMPETENCY ATTRIBUTES
1. Trustworthiness: This person must possess the utmost integrity.
2. Confidentiality: This person is entrusted with knowledge of members confidential information which must be kept confidential.
3. Dependability: This person must be prompt and dependable in keeping scheduled hours.
4. Christian representation: This person is a representative of Christ and the Church both on and off the job. He/She must be aware of his/her words and deeds at all times to ensure that they
do not conflict with the written policy of FBC.