Organizational Relationships 

• This staff person serves under the supervision of the Finance Director. 

Summary of Position 

• The primary duty of the Accounts Payable Coordinator is to ensure that all monies expended by the Church are disbursed and accounted for properly, to carry out the mission and vision of First Baptist Church of Sevierville.   

 
Duties and Responsibilities 

• Oversee the proper recording of all expenditures of the church under the fund accounting system, using the Sage Intacct accounting software. 
• Reconcile Accounts Payable subledger with the General Ledger on a monthly basis.  
• Ensure that all bills of the church are paid on time and that proper supporting documentation is obtained prior to disbursements being made.  
• Communicate with vendors, church staff, and laypeople of the church regarding church expenditures. 
• Maintain files of paid and unpaid invoices, as well as monitor vendor credits, if any. 
• Maintain all church credit cards and reconcile all credit card expenditures. 
• Maintain W-9 files for all vendors and collect Independent Contractor agreements when necessary. 
• Update and maintain vendor records in Sage software, ensuring accurate remittance addresses. 
• Organize and maintain vendor contract files. 
• Maintain up-to-date Certificate of Insurance (COI) files for all active on-site vendors, ensuring compliance during their service period on FBC property. 
• Maintain a monthly updated log of church gas, electric, and water bills, and benevolence assistance.  
• Maintain all church assets using Asset Management Software, tagging incoming assets, keeping detailed asset information, and properly disposing of damaged assets.  
• Cross train in the Accounts Receivable function of the Church.  
• Generate and mail monthly invoices to lessees of church property through the Sage Intacct software. 
• Maintain Mother’s Day Out student database and generate monthly invoices through the Sage Intacct accounting software.  
• Assist in the Monday morning deposit process of the weekly offerings.  
• Accurately record all memorial donations and ensure weekly notification cards are sent to the families of those who have passed away. 
• Ensure timely collection and distribution of all incoming mail and packages to relevant departments. 

 
Skill and Educational Requirements

• Bachelor’s degree with a major in accounting is preferred. The position requires an understanding of accounting principles and fund accounting. 
• Experience working with accounting software and a high level of understanding of accounting systems and processes is required.  
• Proficiency with office applications such as Word, Excel, Outlook, and Teams is required.  
• Excellent communication skills are required. 

 
Other

• Subject to drug testing 
• Subject to background testing
• Subject to bonding
• Cannot have been convicted of a criminal offense (felony or misdemeanor) 

 
Spiritually Mature Christian 

• The Accounts Payable Coordinator is in a working relationship with Believers and Followers of Christ.  Matters of the Church are seen and heard during employment in the position.  Spiritual maturity is a necessary attribute in performing the job of Accounts Payable Coordinator and having a successful relationship with coworkers and Church members. This employee is entrusted with all monetary assets of the Church and requires an applicant of the utmost in integrity and trust.   

 
Confidentiality

• The position is entrusted with knowledge of church expenses.  This position requires complete confidentiality in these matters. 

 
Christian Representation 

• The Accounts Payable Coordinator is a representative of Christ and the Church both on and off the job.  The applicant must always be aware of their words and deeds to ensure they do not conflict with the values and mission of the written Word and First Baptist Church Sevierville. 

 
This job description is not all-inclusive and can be modified verbally or in writing by the Associate Pastor of Stewardship & Administration or Finance Director.